About Course

Day 1: Introduction to Modern Record Management

Session 1: Understanding the Importance of Records

• Definition of records
• The significance of effective record management
• Legal and regulatory requirements for record keeping

Session 2: Principles of Record Management

• The lifecycle of records
• Records classification and categorization
• Retention schedules and disposal procedures

Session 3: Modern Record Keeping Technologies

• Digital vs. physical records
• Electronic document management systems (EDMS)
• Cloud-based record storage solutions
• Data security and encryption

Day 2: Implementing Effective Record Management

Session 1: Records Inventory and Assessment

• Conducting a records inventory
• Identifying critical records
• Assessing record management needs

Session 2: Record Creation and Capture

• Best practices for creating records
• Metadata and indexing
• Scanning and digitization techniques

Session 3: Records Access and Retrieval

• Access controls and permissions
• User-friendly search and retrieval systems
• Record request and retrieval processes

Day 3: Compliance and Record Management Best Practices

Session 1: Records Retention and Disposal

• Developing a retention schedule
• Secure destruction and disposal methods
• Legal implications of record disposal

Session 2: Records Auditing and Compliance

• Conducting regular record audits
• Compliance with GDPR, HIPAA, and other regulations
• Penalties for non-compliance

Session 3: Records Management in the Digital Age

• Data privacy and protection
• Email and social media record management
• Future trends in record management

Conclusion and Q&A

• Recap of key concepts
• Open discussion and Q&A session
• Course evaluation and feedback